Without engagement, it's just another event
Companies can tailor content and activities to meet attendees' needs and interests, all within a dynamic, on-demand environment.
Would your stakeholders notice you going the extra mile?
The main lobby serves as the entry point for attendees and it provides a central location where attendees can navigate to different areas of the virtual environment, such as conference rooms, exhibition halls, or networking lounges. It serves as a visually appealing space that captures attendees' attention and encourages them to explore the virtual environment further while being the focal point to move around efficiently.
It can be designed and personalised with interactive elements such as videos, images, navigational hotspots, or animations that showcase the event's purpose and engage attendees.
As the cherry on the top, it is possible to add your company's brand essence into the environment, both in terms of color palette as well as adding, removing, or modifying objects in the scene, for instance, the carpets, plants, sunlight outside, diversity of people, and so on.
The welcome desk, or reception, offers orientation, technical support, registration and check-in, and information and assistance to ensure attendees have a positive experience at the event.
It is typically staffed by event organisers or virtual assistants who can provide attendees with assistance and support. The main functions of a virtual welcome desk are greeting and orientation, technical support, registration and check-ins, and information and assistance.
The staff at the virtual welcome desk may welcome attendees, provide a brief overview of the event, and direct them to the main lobby or assist attendees in finding the right session, speaker, or exhibitor.
The main stage is the central presentation hub, which serves as the primary platform for hosting keynote speeches, presentations, and other featured content.
It is the room for keynote speeches and presentations that are delivered by prominent speakers, industry experts, or event organisers. It may also host featured content such as panel discussions, fireside chats, or Q&A sessions with industry leaders.
It helps to create a sense of community and engagement among attendees and provides them with valuable insights and perspectives on industry trends and best practices, and other relevant topics.
Overall, the exhibition hall provides exhibitors with a platform to showcase their offerings, interact and educate with attendees, and potentially generate leads.
Attendees can learn about new products and solutions, engage in discussions with exhibitors, and network with other attendees. The virtual exhibition hall helps to create a vibrant and engaging environment.
Exhibitors can create virtual booths or stands that feature product demos, brochures, videos, and other marketing collateral. These booths can be customised to reflect the exhibitor's branding and messaging.
The breakout lobby serves as a platform for smaller, more focused discussions and interactions. It allows event organisers to customise content and topics to better meet attendees' needs and interests, while also encouraging engagement and participation in a collaborative and supportive environment.
It typically provides a collection of virtual rooms or breakout sessions (typically 3-5) where attendees can participate in smaller, more focused discussions on specific topics.
The breakout lobby allows event organisers to create breakout sessions on specific topics or themes, such as product demos, case studies, or interactive workshops.
The breakout classroom is designed to facilitate educational and training sessions for attendees. It typically provides a collection of interactive training sessions, workshops, or seminars on specific topics.
It facilitates interactive and immersive knowledge sharing of educational content designed to help attendees develop new skills and know-how.
Depending on the setup, typically if it live or on-demand sessions, attendees can have the possibility of interacting with instructors, ask questions, and engage in group discussions to deepen their understanding of the topic.
The roundtable room is designed to facilitate small, interactive discussions among attendees. It lets attendees participate in smaller, more focused discussions on specific topics.
Typically, there's a limited number of participants to enhance the engaging discussions (if presented live). The virtual breakout roundtable provides attendees with flexibility and choice in how they engage with the event.
The room comes standard with multiple placeholders for branding and content formats.
The breakout theatre is designed to facilitate live presentations, panel discussions, or performances for attendees. Attendees can participate in or view engaging and informative content on specific topics.
It allows event organisers to create breakout sessions on specific topics or themes, such as new product launches, industry trends, or thought leadership.
The theatre encourages attendee engagement and participation by providing a platform for live Q&A sessions, polls, or chats. Attendees can interact with the presenter, ask questions, and share their feedback in real-time if needed.
Designed to facilitate interactive and hands-on learning experiences for attendees, the breakout workshop room lets attendees participate in practical exercises, guided activities, or interactive sessions on specific topics.
Encouraging collaboration and problem-solving by providing a platform for group work, brainstorming, or peer feedback. Attendees can interact with each other, share their perspectives, and learn from one another in a collaborative environment.
Attendees can apply what they have learned in a safe and supportive environment and receive feedback from peers or experts to improve their performance.
The native content library provides attendees with on-demand access to a collection of digital assets, such as videos, white-papers, infographics, case studies, or other educational resources.
By facilitating self-directed learning, attendees can explore different topics, learn new skills, or deepen their understanding of specific subjects by accessing the available (and relevant) content at their convenience any time, from anywhere.
Consider uploading content before an event to generate excitement and build anticipation among attendees - and after an event - consider uploading recordings of sessions or workshops that attendees may have missed or want to revisit. This will help attendees continue to engage with the content and stay connected to the event even after it's over.
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“Virtual Hive’s all-in-one platform allowed us to design an interactive and educational always-on learning universe - across our 250 locations - that continues to inspire employees, and introduce them to our company and culture."
